Streamline and automate your VAT Management Process

VAT4U is an AI-powered VAT engine that automates VAT management for Travel & Expense (T&E) and Accounts Payable (AP) invoices. It helps companies streamline invoice validation and VAT recovery processes — both domestic and foreign — across multiple countries. By reducing manual effort and ensuring each invoice meets local and international tax requirements, VAT4U maximises eligible VAT recovery and enhances operational efficiency.

VAT4U is designed to support businesses across all sectors. Whether operating in retail, professional services, technology, manufacturing, or events management, any company that incurs VAT on domestic or foreign expenses can benefit from VAT4U’s intelligent automation tools. The platform simplifies the recovery process by reducing manual work, improving accuracy, and ensuring adherence to local VAT regulations. Regardless of industry, if your business processes invoices that include VAT, VAT4U helps maximise recoverable amounts with efficiency and confidence.

Yes—VAT4U is built to support businesses of all sizes.

For SMEs, it offers an easy-to-use, automated solution that saves time and reduces the complexity of VAT recovery.

For large enterprises, it delivers the scalability, compliance control, multi-country and multi-entity capabilities needed to manage high volumes of expenses across different jurisdictions.

Whether you’re a growing company or a global organization, VAT4U adapts to your needs, making VAT recovery simpler, faster, and more efficient.

Absolutely. VAT4U has helped companies across industries recover hundreds of thousands of euros in VAT, often from expenses they didn’t know were reclaimable.

One standout example is Airbus, which successfully recovered VAT across multiple jurisdictions by streamlining its process with VAT4U. You can read their full story here and see how automation and compliance intelligence made a measurable impact.

For more real-world success stories, explore our Resources section and discover how organizations like yours have turned VAT compliance into a strategic advantage.

Yes. In addition to providing an AI-driven VAT engine, VAT4U offers outsourced VAT recovery services tailored to your organisation’s needs. Our team of VAT experts can manage the entire reclaim process on your behalf, from invoice validation and compliance checks to claim preparation and submission. This is ideal for companies seeking to reduce internal workload while maintaining maximum recovery and full audit traceability.

Our expertise combines the knowledge of VAT4U’s internal team of experienced tax specialists with a global network of independent VAT experts covering all major markets.
Through this network, VAT4U provides specialised local support for complex or country-specific VAT cases, ensuring that every client benefits from both in-depth internal expertise and local compliance know-how.
Together with our AI-driven VAT engine, this combined expertise enables VAT4U to deliver comprehensive, compliant, and efficient VAT recovery solutions for international businesses.

VAT4U is also a board member of the International VAT Association (IVA), the leading global organisation for VAT professionals.

• VAT4U-Calculate: Determines recoverable VAT per transaction based on country, expense type, and 2,000+ tax rules.
• VAT4U-Comply: Validates invoices and automates compliance checks with Smart AI.
• VAT4U-Enrich: Completes missing invoice data with AI-powered enrichment and offers clear audit trails for better process control.
• VAT4U-Claim: Prepares, submits and track VAT claims automatically across jurisdictions and supports Query Handling from Tax Authorities.

VAT4U Calculate determines the exact amount of reclaimable VAT for each transaction. Powered by more than 2,000 embedded VAT rules, it delivers real-time, country-specific calculations, ensuring accuracy and maximised recovery across multiple jurisdictions.

Yes. VAT4U automatically applies the correct VAT regulations for each jurisdiction, enabling compliant cross-border recovery across the EU and beyond.

Each expense triggers an instant VAT calculation based on country, date, expense type, country reciprocities and business activity. Any change in category or jurisdiction dynamically updates the applicable VAT rate and refund potential, removing manual effort and improving accuracy at scale.

The platform automatically checks uploaded documents for missing fields, threshold issues, or ineligible invoice types such as proformas or duplicates. It flags non-compliant items to prevent invalid submissions, ensuring only eligible documents move forward.

VAT4U identifies and flags any non-compliant or incomplete invoices before submission. This proactive validation enables teams to resolve issues early and build fully compliant, audit-ready VAT claims.

VAT4U Enrich is an AI-powered module that transforms raw documents into structured invoice data. By analysing over 70 data points per document, it ensures accuracy, completeness, and consistency — the foundation for precise VAT calculation and recovery.

• Meal Detection Assistant – Identifies food or meal-related purchases within expense documents.
• Invoice or Receipt Identifier – Classifies documents as invoices or other record types, helping to isolate those relevant for VAT recovery.
• Employee Name Extraction – Extracts employee names from documents, often required as proof of employment by some tax administrations (administrator approval required for privacy compliance).
• Native PDF Detection – – Determines whether a document is a digitally created PDF or a scanned document/image.
• AI-Generated Invoice Identifier – Flags documents potentially created using AI tools and categorises them by risk level.
• Canadian Province Identifier – Detects and highlights Canadian provinces mentioned in expense documents.

• Domestic VAT Claims: VAT4U generates a ready-to-file report containing all recoverable input VAT amounts. This report can be directly integrated into your local VAT return, no manual calculation required.
• Foreign VAT Claims: VAT4U prepares each claim according to the specific rules of the refund country, attaches and compresses all required supporting documents, and performs automatic submission to the respective Tax Authority Portals where available..

VAT4U Query Handling manages all communications with tax authorities once a claim has been submitted.
The system analyses incoming queries, translates them into English, and summarises the questions or required actions. It helps you prepare responses, attach the requested documents, and translate your replies into the required local language when needed.
This module streamlines one of the most time-consuming parts of VAT recovery, ensuring accurate, timely, and compliant follow-up with tax authorities — fully integrated within the VAT4U workflow.

Yes. VAT4U is designed to recover VAT from a wide range of Travel & Expense (T&E) invoices—including business travel, accommodation, meals, transportation, and more. It automatically enriches and validates each document, ensuring that eligible VAT is identified and flagged for recovery.

Yes. VAT4U is built for international operations and supports invoices in multiple languages and currencies. This makes it ideal for globally operating businesses working with diverse supplier networks. The platform automatically detects and processes key invoice data regardless of format, ensuring accurate VAT handling.

VAT4U supports VAT recovery in over 40 countries, including all EU member states, the UK, Switzerland, and several non-EU jurisdictions with reciprocal VAT agreements.

Yes. The platform is updated regularly to reflect regulatory changes in both EU and non-EU countries, ensuring full compliance wherever VAT is claimed.

Yes. VAT4U fully supports both domestic and foreign VAT recovery.

For domestic VAT, the system automatically validates and enriches data, then exports the verified information back into your accounting system — ready for inclusion in your local VAT return.

For foreign VAT, VAT4U automates the entire reclaim process, including Foreign VAT Registrations when your company is VAT-registered abroad. The platform generates the claim in the correct country-specific format and performs automated submissions directly to the respective Tax Authority Portals, eliminating manual uploads.

When your travel suppliers issue electronic invoices, VAT4U can automatically import, validate, and process them through its AI-driven VAT engine without any manual handling. This ensures that supported e-invoices are checked for compliance and VAT recovery eligibility the same way as traditional invoices.

Yes. VAT4U integrates seamlessly with your existing financial systems, including leading ERP platforms and travel and expense management tools such as SAP Concur, Cytric by Amadeus, Chrome River, Yokoy, Exact SRXP, KDS NEO, HRS and others.

For ERP systems, VAT4U offers a REST API that allows customers to integrate the VAT4U engine directly into their existing finance infrastructure. This enables smooth, secure data synchronization and ensures all VAT-relevant information flows automatically between systems, without manual uploads or re-entry.
These integrations eliminate administrative effort, improve data accuracy, and ensure end-to-end consistency across your VAT recovery workflows. In many cases, connections can be activated by the client with just a few clicks. For more advanced configurations, VAT4U provides clear technical documentation and, when needed, hands-on support to ensure a smooth and reliable setup.

VAT4U supports a wide range of structured data formats, including CSV, XLSX, XML, JSON, and customized exports from ERP or T&E systems. This flexibility ensures that no matter how your data is structured, it can be easily imported and processed within VAT4U. For most integrations, a small amount of information is needed from your team during the setup phase. Once complete, the connection runs in the background, automating data imports and laying the groundwork for accurate, compliant VAT recovery.

If you need assistance during setup, our support team is available to guide you through the process and ensure everything runs smoothly from day one.

At VAT4U, data security and privacy are foundational. We are SOC 2 certified and fully GDPR compliant, ensuring your data is handled with the highest standards of protection and transparency. All data is encrypted in transit (TLS 1.2+) and at rest (AES-256). Our platform runs on AWS servers in Frankfurt, with a disaster recovery site in Paris, ensuring performance and regional data security.

Through our Privacy by Design approach, we conduct privacy impact assessments, limit data access through role-based controls, and ensure compliance at every level. Passwords are encrypted and protected with strong policies, including 2FA. While documents may contain personal data necessary for VAT recovery (e.g., traveler names), we never use this information beyond what’s required for compliance, and it’s never shared with third parties. Incident management procedures are in place to ensure swift, effective responses, and we continuously update our practices to meet evolving security standards.

Most companies are up and running with VAT4U within a few weeks. The onboarding process is fast, seamless, and guided by our expert Customer Success team. From system configuration to data integration and training, we ensure a smooth transition with minimal disruption. VAT4U connects effortlessly with your existing tools—whether that’s your ERP, expense management, or AP system—so there’s no need to change your current processes.

Yes. While VAT4U is designed to be intuitive and easy to use, we offer comprehensive onboarding sessions and user training to help your team get the most out of the platform. From day one, you’ll benefit from clear visibility, automated VAT handling, and compliance built into your workflows. Despite the high level of automation, your team retains full control, verifying and approving claims to ensure accuracy before submission. It’s a perfect balance between smart technology and expert human oversight.

VAT4U offers integrated, in-app support designed for speed and convenience. Our new in-app chat assistant instantly resolves the most common support queries directly within the platform .

When additional help is required, your request is automatically escalated to our first-line support team, ensuring prompt and personalised assistance. You can also access our Help Centre at any time for step-by-step articles, video tutorials, and product guides tailored to your use case.

This combination of Smart AI assistance and expert human support ensures that every VAT4U user gets accurate, efficient help whenever it’s needed.

The VAT4U API allows you to connect your internal systems directly with the VAT4U platform.

Through this integration, you can send, process, and receive expense data automatically, without the need for manual uploads.

The API keeps all information synchronised in real time, ensuring data accuracy across systems while improving process efficiency and reducing administrative effort.

VAT4U is a board member of the International VAT Association (IVA), the leading global organisation for VAT professionals.

Through this membership, VAT4U is connected to a wide international network of independent VAT experts, covering all major markets worldwide. This network allows VAT4U to provide specialised local support for complex or country-specific VAT cases — ensuring that every client benefits from both global expertise and local compliance knowledge.

Together with our technology, this expert network enables VAT4U to deliver comprehensive, compliant, and efficient VAT recovery solutions for businesses operating across borders.